The next Henllan Community Council meeting will be held on Tuesday 7th March 2017 in the Chapel Vestry, Henllan at 7.30 p.m.

AGENDA.

1:   Apologies

  1. Confirm the minutes of the previous Council meeting (copy below).
  2. Matters arising from the minutes.
  3. Community Defibrillator update.
  4. Dog fouling issues update.
  5. Henllan Primary School Council.
  6. Community Council Elections on 4th May 2017.
  7. Finance issues.
  8. Planning issues.
  9. Correspondence.
  10. Denbighshire County Council issues.
  11. Any Other Business.
  12. Next Council Meeting: Tuesday 4th April 2017, Chapel Vestry, Henllan 7.30 pm
  13. Closure of meeting.

 

DRAFT MINUTES

THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 7TH FEBRUARY 2017 IN THE CHAPEL VESTRY, HENLLAN AT 7.30 P.M.

PRESENT: Councillors Chris Brown (Chairman), Glyn Jones, Merfyn James, Duncan Stewart, Jennifer Rowley-Williams, Kevin Davies, Julie Roberts, Gwyn Roberts, Elwyn Williams, Denbighshire County Councillor Geraint-Lloyd Williams and the Clerk.

1: APOLOGIES: Councillor Clwyd Spencer and Denbighshire County Councillor Colin Hughes.

  1. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.

Members confirmed 3rd January 2017 minutes as a true record and signed by the Chairman.

  1. MATTERS ARISING FROM THE MINUTES

Following the attendance at the December meeting of the Council, Rhiannon Dafydd of Grwp Cynefin reported on the following:-

Gorffwysfa has been granted a “Permitted Development” and it was not necessary to seek planning permission for the change of use from three flats to one dwelling.

Grwp Cynefin manage one property on behalf of a “Private Landlord” in Henllan and provided contact details of the Denbighshire County Council Built Project Surveyor.

There is no “Rural Housing Enabler” in Denbighshire at present, but the Senior Rural Housing Enabler within Grwp Cynefin in Conwy, Gwynedd and Anglesey would be able to assist with any queries from the Council.

Councillor Julie Roberts agreed to contact Rhiannon Dafydd regarding the status of the Grwp Cynefin house on the new development in Chapel Lane, Henllan.

Denbighshire County Council informed Council that the owners of properties on the Bryn-y-Garn Road, Henllan must pay a £50 fee to place H lines to prevent parking in front of their properties. Councillor Glyn Jones agreed to provide the Clerk in due course with the names of the property owners who require the H lines placed in front of their properties.

Trevor Carr, Street Scene Area Coordinator of Denbighshire County Council, confirmed the Groes Road in Henllan is not down to be re-surfaced and will inspect the road during January and all defects will be raised for repair. Members resolved for the Clerk to seek an updated report from Mr Carr.

Denbighshire County Council has erected the two new litter bins on behalf of the Community Council. One of the bins has been erected in the wrong location and the Clerk will request for the bin to be relocated in the correct location.

Mike Jones, Traffic, Parking and Road Safety Manager of Denbighshire County Council that the request of the Community Council for “Double White Lines” and “ 40 mph Speed Limit” at the Pen Cae Du Crossroads, Trefnant does not meet the “National Guidelines” for the implementation of the traffic calming measures at the location. Councillor Duncan Stewart agreed to write the reply on behalf of the Community Council with regards to the “National Guidelines” and to pursue with the traffic calming measures at the Pen Cae Du Crossroads.

Councillor Duncan Stewart presented Members with the “Henllan Buses – An Improvement Proposal” document to be presented to Peter Daniels, Passenger Transport Manager of Denbighshire. Councillor Stewart still awaits confirmation from Mr Daniels for the date of the meeting to discuss the aforesaid document following the previous non attendance of arranged meeting by Mr Daniels. Members thanked Councillor Stewart for his input and hard work.

Councillor Kevin Davies gave an updated on the “Community Defibrillator”. The Defibrillator has not been delivered by “Welsh Hearts” as yet who will also be assisting with the training. David Roberts, local electrician, has been appointed to install the previously delivered heated cabinet which will be located on the Henllan Shop wall. Councillor Davies has also contacted Denbigh Round Table for a grant towards the cost of the Defibrillator. Members thanked Councillor Davies for his input and hard work.

Councillor Kevin Davies reported that he recently met with Trevor Carr, Street Scene Area Coordinator of Denbighshire County Council to agree the location of the Silhouette in Denbigh Street, Henllan (which was the project of Henllan School). Members resolved for the Clerk to write thank you letters to Henllan Primary School, Mr Alan Roberts and Me Mike Cottle for their input on the project.

  1. COUNCIL’S SUB-COMMITTEE REPORT.

Councillor Chris Brown reported that the Strategy and Development Committee recently met and discussed the following issues:-

Possible inclusion of the Council information on Twitter and Facebook.

Village Name Plates.

War Memorial Access.

Business Event for September/October 2017.

Boundary work required in the Top Park.

Public seating requirement/maintenance.

  1. COUNCIL’S 2017/18 PRECEPT REQUIREMENT.

Councillor Chris Brown provided Members (following the recent Finance Committee) with three options for the Council’s 2017/18 precept requirement:-

Standstill precept of £8,250.00 (£22.00 per dwelling).

Increase precept to £9,455.00 (£27.00 per dwelling) which includes expenditure on the Council’s assets and increase the council’s annual grant provision by £500.00 to £2,000.00.

Increase precept to £11,455.00 (£30.00 per dwelling) which includes the increase expenditure in B above plus the cost and supply of a new bus shelter for £2,000.00.

After consideration the Members resolved on option C above and therefore the Council’s 2017/18 precept requirement to be set at £11,455.00.

  1. BILL PAYMENTS. 

 

Capel Henllan Chapel – 2016 meetings hire of the Chapel Vestry – £88.00.

Wales Audit Office – External Audit Fee for the year ended 31st March 2016 – £212.70.

One Voice Wales – 2017/18 Membership Fee – £118.00.

Kelly & Owen – Public Conveniences Costs – £42.00.

 

  1. PLANNING APPLICATIONS.

Following the recommendation of the Council’s Planning Committee the Members raised no objections to the following planning applications:-

Demolition of garage and erection of single storey extension to side of dwelling at 7 Bryntirion, Henllan.

Construction of an earthed walled slurry lagoon at Plas Meifod Farm, Henllan.

 

  1. CORRESPONDENCE.

The Clerk reported that the following issues raised by Henllan residents since the previous Council meeting has been forwarded to Denbighshire County Council for attention:-

Stray dog on the Maes Sadwrn Housing Estate.

The two overflowing dog litter bins require emptying in Henllan.

 

  1. DENBIGHSHIRE COUNTY COUNCIL ISSUES.

Councillor Geraint Lloyd-Williams reported on the following:-

the Gully issue by Henllan Shop is still ongoing.

Issues with pedestrians trying to cross the highway at Lenten Pool, Denbigh following the recent rebuild/layout of the roundabout.

the Denbighshire County Council 2017/18 Council Tax will increase by 2.75%.

Survey of the County’s bridges which will require maintenance work.

the work on the Henllan to Denbigh highway footpath has commenced.

 

  1. ANY OTHER BUSINESS

 

Members resolved for the Clerk to contact Denbighshire County Council regarding the following issues:-

Pot hole on the Henllan to Trefnant Road.

Highway pooling problem still exists outside 25 Bryntirion, Henllan.

Highway directional signage has still not been re-erected at the Chweffordd, Henllan junction.

Members discussed the following issues:-

Speeding issues in Denbigh Street, Henllan still exists – matter referred to the Council’s Strategy and Development Committee.

Dog fouling issues still exist in Henllan – the matter to be placed the next meeting’s agenda.

Councillor Julie Roberts reported that Craig Sparrow of Wales & West Housing Association reported that the next phase on the former Henllan Centre site will be going to tender in the Spring.

Following a request from Councillor Julie Roberts the Members resolved to continue with the hanging flower baskets in Henllan for the 2017 year.

Councillor Julie Roberts reported on the newly formed School Council at Henllan Primary School and Members resolved to discuss further at the next Council meeting.

 

  1. NEXT COUNCIL MEETING – Tuesday 7th March 2017 in the Chapel Vestry, Henllan at 7.30 p.m.

 

  1. THE CHAIRMAN CLOSED THE MEETING AT 9.00 P.M.